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Purchase and Reimbursement

Purchase Requests

  • Complete the SLLC Purchase Request Form
  • Allow 5 business days for processing
  • Please consider having Admin Affairs place the order. This will eliminate the need for out of pocket expenses.
  • NOTE: Purchases sent to non-university addresses are prohibited by the State of Maryland without advance approval and adequate justification.

Non-Travel Employee Expense Reimbursements

  • UMD Employees will use Concur to process Non Travel Employee expense reimbursements. Expense reimbursements are expected to be rare. UMD employees are to use one of the standard procurement or payment methods available to buy and pay for items needed for your work. These methods include purchasing cards (PCards), requisitions, Shell Shop, and travel cards (Tcards). 
  • Complete the SLLC Purchase Reimbursement Request Form, once signed, please attach it to your expense report in Concur.
  • Receipts greater than 1 year old will not be reimbursed.
  • NOTE: Purchases sent to non-university addresses are prohibited by the State of Maryland without advance approval and adequate justification.
  • Reimbursement Processing Time
    • Faculty/Staff - reimbursement payment will show up in your paycheck within 4 weeks
    • Graduate Students - reimbursement will show up in your paycheck or student account within 4 weeks

Honorarium Payment Requests

  • Complete the SLLC Honorarium Payment Form 
  • Ask guest speaker to complete the W-9 Form (for U.S. Citizens and Permanent Residents)
  • The SLLC Honorarium Payment Form will be emailed to you and the speaker for signatures after the scheduled presentation is completed and submitted to Accounts Payable to request payment
  • Payment will take 4-6 weeks to process.
  • For Non-Resident Aliens (NRA)

External Mailing

Purchase Order Process - paying vendors for services

Subvention Resources and Process