Creating and Maintaining your SLLC Profile

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A profile is created for every person who logs into the SLLC website via UMD directory authentication, whether they are destined to be a visitor or admin. Once you have logged in and your profile is created, the sllc web admin can activate that profile to make it visible in the directory. At any time, when you log in you may edit your own profile.

When you first log into the site it will take you directly to your profile. This is the easiest way to get to your profile for editing. You may also simply visit your entry in the directory, and you will see the edit tab at the top of the page just above your name if you are logged in.

I will give a brief run down of the editable fields in the profile edit screen and what each one does. Admins see a more detailed set of fields that each user does not need access to. If you are interested in higher functions such as assigning yourself to more than one department please contact the SLLC web admin.

At the top of the page you will see three tabs,

We will begin with the Basic Info tab
 


Your photo.

Press browse and select the photo on your computer the click upload. Make sure to follow the file restrictions.


Your name.

Your FULL name should go here. This is your display name. The fields used by the system for oganization will have to be set by the admin


Secondary Department

You may set a secondary department in addition to your primary department, but it is locked for regular users and will have to be set by an admin


Bio Field

This is where you will type up your actual Bio. It is called a WYSIWYG (What you see is what you get) and works as a basic text editor.


WYSIWYG functions you should know:

Hyperlink

To create a hyperllink in your bio, highlight the text you wish to make a link and click the button shown above. You will see the window shown here:

Paste the link into the url field and click ok.


Paste from Word

I often recommend to people that they first type up their bio in Word and then use this "Paste from word" button to transfer it to the WYSIWYG. It is easier, and you run less risk of losing your work if something goes wrong with the browser while you are working.

If you are pasting material from any other source it is best to use the paste from word button. Simply copying it can carry hidden formatting, for example if you copy text from a pink page and then just paste it directly into the bio window it may still have a pink background. When you use the paste from word button it strips the original formatting and does its best to match it to our sites allowed formatting.
 


Add Media

Use the add media button if you wish to add a picture or document to your bio. When you click the icon you will get a window that lets you select your file from your computer.

Follow the File restrictions and select your file. The system will recognize if it is a document or image and respond accordingly.

If you selected a document file:

You will see a window that looks like this. Copy the URL and hit cancel. If you submit the document it will just place a useless file placeholder on the page. Use the URL and follow the instructions for Hyperlinking to link to it in your bio

If you selected an image file:

You will see a window that looks like this. I suggest that you always select "original"
 as the current format. This will prevent image compression issues. The image may be large, but you can always resize it. Press submit.


If you double click on the image you will see the image properties. here you can adjust the width (I suggest you go no larger than 400. You can give it a border, the number you set will be the width of the border in pixels. Hspace and Vspace will allow you to give the image a vertical and horizontal buffer to keep text and other screen elements from resting directly next to it. Alignment allows you to "float" an image to the right or left of text on the page so you can fill the area next to an image rather than letting the page treat it as an in line element. Experiment with the image properties and you will soon get the grasp of what this means.


Text Format

You can not set the text format so your formatting options for the WYSIWYG will be somewhat limited. Most do not need full html access but if you do have questions about what you can do with your profile, please ask the web admin


PDF/File Upload

The PDF Field may be safely ignored. You may upload something like your CV here if you do not want to go through the steps highlighted above to Add Media, but it is far more elegant to simply upload it and link it in your bio.


Moving on to the Contact info tab




FIlling out your contact info should be self explanitory. Make sure not to fill out your room number in the building name field or it will list it twice.


Office Hours

You may fill out your office hours. Clicking the "Add more Hours" link like you see on Sunday will give you a second time slot if you have multiple open office sessions in a day. Normally the week is not expanded as shown here. You may only do 2 timeslots with this system. If you have a third time slot you will have to list it in your bio.


Moving to the Account tab

Both options on this tab are greyed out. They are pulled directly from Testudo and can not be modified by you.


That's it!

Remember, when updating your profile, nothing is changed until you click "Save" at the bottom of the page. Stay away from "Preview" and "View Changes" they may not give a fully accurate view of the changes you have made. It is easiest to just save, and then make changes again as necessary. Conversely, if you make changes to your profile, then navigate away from the page without hitting save, you will lose all of the changes. This is why I suggest to people that they first do their write up in word and then paste from there.

As always if you have any questions please ask the Web Admin