Editing a Site Page

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If you are logged in and have access to edit a page on the site, the first thing you may notice is how the top of the page reflects this access

4 tabs will appear below the page title. View is the way the page currently looks. It is what you are viewing when you visit the page on the site. Unpublish should NOT be selected. It will hide the page from the site and even the site menus and can be difficult to locate again. The tab we are concerning ourselves here with is the Edit tab.

Once you click the edit tab you will be taken to the page edit form. As always when editing on the site, all required fields have a red star.


Title

Notice under the title field the "Exclude title from display" check box. If for any reason you ever do not want the title to display at the top of the page, you can select this and it will not show on the page.


Body

The body of the text is a simple WYSIWYG (What you see is what you get) and works as a basic text editor.


WYSIWYG functions you should know:

Hyperlink

To create a hyperllink in your bio, highlight the text you wish to make a link and click the button shown above. You will see the window shown here:

Paste the link into the url field and click ok.


Paste from Word

I often recommend to people that they first type up their bio in Word and then use this "Paste from word" button to transfer it to the WYSIWYG. It is easier, and you run less risk of losing your work if something goes wrong with the browser while you are working.

If you are pasting material from any other source it is best to use the paste from word button. Simply copying it can carry hidden formatting, for example if you copy text from a pink page and then just paste it directly into the bio window it may still have a pink background. When you use the paste from word button it strips the original formatting and does its best to match it to our sites allowed formatting.
 


Add Media

Use the add media button if you wish to add a picture or document to your bio. When you click the icon you will get a window that lets you select your file from your computer.

Follow the File restrictions and select your file. The system will recognize if it is a document or image and respond accordingly.

If you selected a document file:

You will see a window that looks like this. Copy the URL and hit cancel. If you submit the document it will just place a useless file placeholder on the page. Use the URL and follow the instructions for Hyperlinking to link to it in your bio

If you selected an image file:

You will see a window that looks like this. I suggest that you always select "original"
 as the current format. This will prevent image compression issues. The image may be large, but you can always resize it. Press submit.


If you double click on the image you will see the image properties. here you can adjust the width (I suggest you go no larger than 400. You can give it a border, the number you set will be the width of the border in pixels. Hspace and Vspace will allow you to give the image a vertical and horizontal buffer to keep text and other screen elements from resting directly next to it. Alignment allows you to "float" an image to the right or left of text on the page so you can fill the area next to an image rather than letting the page treat it as an in line element. Experiment with the image properties and you will soon get the grasp of what this means.


Text Format

You can not set the text format so your formatting options for the WYSIWYG will be somewhat limited. Most do not need full html access but if you do have questions about what you can do with your profile, please ask the web admin


Editing priveleges

Just below the body are the editing priveleges for the page. What is checked here determines who has access to edit the page. For most editors these will be grayed out. Just make sure not to deselect your own department's editing priveleges or you will lose access to the page.


Administrative Gobbledyguck

Ending the page are a myriad of administrative options. Regular editors may not even see many of these options but it is important to know that some exist. As you can see pages can be set up with a password for some level of security. If ever you want to limit access to a page let the web admin know and they can set up a password for the page. The only tab here that a regular editor may need to concern themselves with is the "URL path settings" tab. Pages are all stored in the database as node numbers. When you are seeing "sllc.umd.edu/webguide/page" what you are really seeing is node/3325. The url path set determines what page elements the site shows via the template. As it is a ./webguide url the template knows to show the Webguide menu on the left hand side. Where the url changed to "sllc.umd.edu/spanish/webguide/page" it would assume all of the banner and menu elements of the spanish program pages. If you feel there may be some need to change a url PLEASE CONSULT THE WEB ADMIN BEFORE DOING SO as it is not just a name but a powerful tool for filtering what the template can show on the page.


Finalizing your edits

As with any other page on the site, nothing is committed until you click save. If you do not save your work it will not show. Converesely if you make any kind of catastrophic error when editing you can simply click the back button, and the changes will not be committed. Be sure not to delete the page, if it is deleted it is simply gone. The preview and View Changes buttons are occasionally not representative of the actual changes, It is easiest to simply click save and view the changes directly. The website is cached to releive strain on the server. Changes made to a page may not show to a user who is not logged in for a few hours.