Website Event Sumbission Instructions

Printer-friendly version

1. Go to SLLC and Login to the website administrative system:

2. Use your Directory ID and Password to login:

3. Once you are logged in, you’ll see the website admin menu at the top of the page. Go to Content → Add Content → Event (or News)

4. Enter the Basic Info for the event. Under “Title,” copy and paste the title of the event into the field.

5. If there is an image for the event, click “Choose File” and select the image you want to appear on the event page

6. After you have selected the image, make sure you click “upload.” The “Alternate text” box is language used mostly by search engines. Use a phrase or sentence that contains keywords relevant to the event. The “title” box is what a visitor will when the user hovers their mouse over the image.

7. Next, enter the start and end dates and times for the event. Some events might not have a relevant end date or time. If that is the case, uncheck the box that says “Show End Date.

8. If this is a regularly repeating event, check the “repeat” box and fill in the relevant fields. Most SLLC events do not repeat.

9. Enter the Event Location in the “Location” Field

10. Click on “Edit Summary” to unhide the summary box. Then copy and paste the summary of the event into the box. The summary can only be 130 characters long. Make sure that the summary is not cut off mid-word or mid-sentence.

11. Copy and paste the description and information about the event from Word into the Description box. If you are using an event description that has been given to you by the Events/Communications office, it will be pre-formatted and include links.

12. Events/Communications at SLLC works with ARHU to highlight certain events. If this is an event we wish to highlight, check the “Highlight on ARHU site” box. This sends the event to ARHU to examine and approve for their calendar. Only check this box when requested. Otherwise, leave it blank.

13. Some events have a printed flyer. If you wish to make this file available for download to visitors to the event page site, you can upload the flyer as a file attachment. If you have no printable flyer, ignore this field.

14. You are done with inputting information in this section. Scroll up to the top of the page and click on “Department Tag.”

15. This page containsa list of all the departments and tags for the SLLC website. If you scroll down, you’ll see that “School of Languages, Literatures, and Cultures” is already checked. Leave this box checked if you want the event to appear in the news on the main SLLC site. Then click the box of the department hosting the event.

16. Some departments and SLLC units do not yet have their own box. The Center for Innovative Teaching and Learning (CITL), for example, has no box. If you wanted to enter a CITL event, you would check the “other” box and then enter “CITL” in the “Department, Other” field. Do not use the “Other” field unless Events/Communications has given you a specific term to enter into the “Department, Other” field.

17. You have now completed everything on the “Department Tag” page. Next, scroll up to the top of the page and click on “Other Tags.”

18. This page allows you to categorize events by their event type, audience, and research relevance. The category we most often use is “Event Category.” Check the box relevant to your event. A lecture would be a “lecture.” A film would be a “film.” Etc.

19. Leave the “Audience” and “Research” tags blank unless otherwise instructed by Events/Communications

20. In most cases, this is all the information you need to enter for each event. Be sure to click “Save” at the bottom of the page.

21. After you click publish. This is what you will see. Remember, you are still logged in to the administrative section of the website, so this is not what other people will see when they view your event.

22. At the bottom of the page, you’ll see a variety of options “add to sllc features queue” and so on. If you want to highlight the event at the bottom of the department page, you need to select one of these buttons. You should only click the queues indicated by Events/Communications. In many cases, you will not need to select anything on this page. In the screenshot below, I’ve selected “add to Spanish and Portuguese queue.”

23. Once you add something to a particular queue, the button changes from “add to x queue” to “remove from x queue.” So, if you accidentally click the wrong button, it is easy to change. For example, in this screenshot, I have removed the event from the Spanish and Portuguese queue and added it to “Korean features queue2.”

24. Now, you should check the specific department page to make sure that your event appears correctly. In this case, I chose to highlight the event in the “spotlight” feature of the Korean webpage. Here it is, displaying correctly.

25. After you have posted the event, send an email to both Lorraine and Hjoyin in Events/Communications with a link to the newly created event. They will look at the event page to make sure it is inputted and displaying correctly. They will also be in touch with you if there are any additional changes you need to make.